The back office, handled before lunch.
You started a business to do the work, not to sit on hold with the permit office. The Office Manager AI Agent takes the calls, the chasing and the inbox that eat your day. It proposes what to do, you approve it with one tap and it gets on with it. By the time you are off the roof, the prices are in, the inspection is booked and the replies are drafted.
One morning with the Office Manager · 43 seconds · tap Sound on to listen
One morning, before lunch
This is the shape of a normal day. It proposed, you approved and it worked through the list while you worked on the job. The email is the only thing left, waiting for you to read it.
- 01Tell it what needs doingSay it out loud, type it or forward the email.
- 02It proposes a planA short list of who it will call or email and why.
- 03You tap ApproveNothing is dialled or sent until you do.
- 04It does the workIt waits on hold, asks the questions and keeps chasing until it has the answer.
- 05You get the answer backPrices side by side, bookings on your calendar and a summary of every call.
- Morning brief7:00 AMTwo jobs today, rain after 2 PM. Move the Cherry Creek tear-off to Thursday?You said yes · crew told
- You approved7:04 AMThree supplier calls for 40 squares of shingles, plus the permit officeApproved · 4 calls
- Supplier calls8:15 AMPrices and delivery dates from three suppliers, side by sideBest price found · delivers Wed
- Permit office9:02 AMWaited on hold 22 minutes and booked the final inspectionBooked · Fri 9:00 AM
- Paperwork10:40 AMChased the missing insurance certificate from a subReceived and filed
- Email11:10 AMReplies drafted to the four emails that matter todayWaiting for your OK
Three supplier quotes, without the hold music.
You need shingle prices and delivery dates from three suppliers before you can send a quote. Here is how that usually goes. Then see how it goes when the Office Manager takes it. Tap to compare.
- Get me prices and delivery dates on 40 squares of architectural shingles from our three suppliers.
- Office Manager, digital assistantI will call Ridgeline Supply, Front Range Building and Metro Roofing Depot. Approve?
- Approve.
- Office Manager, digital assistantHi, this is a digital assistant calling for Apex Roofing. This call is recorded. We are looking for a price on 40 squares of architectural shingles.
- It waits on hold, asks about delivery to the job site and writes down each answer.
- Office Manager, digital assistantAll three are in. Front Range is lowest and can deliver Thursday. Want me to draft the order email for you to check?
Suppliers for prices and delivery dates, the rental yard for availability, the permit office for an inspection slot. It waits on hold so you do not and brings back the answer instead of a voicemail to return.
Missing insurance certificates, lien waivers, signed paperwork and polite reminders to business clients about an open invoice. It keeps asking until the thing arrives, then tells you when it has.
It reads your email, picks out the messages that matter today and drafts the replies in your voice. You read them, change a word if you like and send. Nothing leaves without your OK.
Every morning: today's jobs, the weather that might move them, new leads, money owed and what is stuck. And when you or a new hire gets stuck in a tool, it can walk you through it on a screen share.
Your back office, off your plate.
You approve everything
The Office Manager never acts on its own. It proposes each call and each email. It shows you who it wants to contact and why. Then it waits for your tap.
That keeps you in charge without keeping you busy. Approving a list of five supplier calls takes a few seconds. Making them yourself takes the morning. You still see every answer and every call summary when it is done.
It is honest on every call
When it calls a supplier or the permit office, it says it is a digital assistant calling for your business. It says the call is recorded. If someone asks whether they are talking to a person, it tells them the truth.
It calls businesses: suppliers, offices, rental yards and your commercial clients. It does not call people's personal phones. Every call is recorded and summarised so you can check what was said.
It works with your other agents
Your sales agents work your customers. The Office Manager works for you. They share one memory.
So when it drafts a reply to a client, it already knows the last call and the last chat. It also knows the quote you sent. When a supplier price changes, the numbers are there the next time you quote. Nothing has to be copied from one place to another.
Common questions
What does the Office Manager AI Agent actually do?
The work that eats an owner's day and never makes money on its own. It calls suppliers for prices and delivery dates, waits on hold with the permit office, chases missing paperwork, drafts replies to the email that matters and sends you a brief every morning. It can also walk you or a new hire through a tool on a screen share. Book a demo and we will show you the full list against your own week.
Will it call anyone without asking me?
No. It proposes the calls, shows you who it wants to call and why, and waits. Nothing is dialled until you tap Approve. The same goes for email: it drafts, you read, and nothing is sent until you say OK.
Does it pretend to be me or a person?
No. It says who it is calling for, and if anyone asks whether they are talking to a person it answers truthfully. It calls businesses, such as suppliers, offices and your commercial clients, not consumers' personal phones.
How is it priced?
It is an add-on to any plan. Part time covers about 20 hours of work a month and full time about 40, with no setup fee. Enterprise includes a light version with the morning brief and email drafts. Current prices are on the pricing page.
How is this different from the other agents?
The other agents work your customers: they call leads, answer the phone, follow up and coach your team. The Office Manager works for you, on the back office. They share one memory, so when it drafts a reply to a customer it already knows the last call, the last chat and the quote you sent.
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