It books the meeting on the call.
An AI appointment setter that phones the lead, asks the questions your team would ask and puts the appointment on your real calendar before the call ends. Inbound enquiries and outbound lists, at any hour.
It identifies itself as a digital assistant on every call.
The whole job, start to booked.
It calls, rather than waiting
New enquiries the moment they land, and lists you want worked. It starts the conversation instead of waiting for somebody motivated enough to click a booking link.
It qualifies to your rules
Your criteria, your order, every time. Work that does not meet them does not reach your calendar, and the reason is written down instead of lost with whoever took the call.
It books during the call
Real slot, real calendar, confirmation sent while you are still on the phone. Nothing waits for somebody to type it up afterwards.
It chases what does not answer
A schedule across calls, texts and email, all writing to one record, so attempt four knows exactly what happened on attempts one to three.
What the call sounds like
It asks, then it books.
An example of the qualifying questions, not a recording. What it asks is set up with you, so it matches how your business already qualifies work.
- Agent: Hi, this is the scheduling line for Apex Heating. I saw your enquiry about the boiler. Is now an alright moment?
- Caller: Yeah, go ahead.
- Agent: Thanks. Is this for a repair on a system you already have, or a replacement you are pricing up?
- Caller: Repair, it is making a noise and the heating keeps cutting out.
- Agent: Understood. Is the property one you own, and roughly how old is the boiler?
- Caller: We own it. It is about eleven years old.
- Agent: That helps. I have Thursday morning or Friday afternoon with an engineer. Which suits you better?
- Caller: Thursday morning.
- Agent: Booked for Thursday morning. You will get a text confirmation in a moment with the arrival window.
On the record afterwards
- Job type
- Repair, not a replacement quote
- Decision maker
- Owns the property
- Age of system
- About eleven years
- Slot
- Thursday morning, on the real calendar
- Confirmation
- Text sent on the call
The part most tools leave to chance.
The hours nobody covers
Evenings, weekends and the middle of a job are when enquiries arrive and when nobody is free. Those are the calls it takes without anybody being on shift.
Disclosure is built in, not a setting
It says it is a digital assistant and gives the recording notice on outbound calls. That is the law in this category, and getting it wrong is a real cost, not a small one.
Every call is scored
A coach reviews the conversations and scores them, so the questions that lose people get found and fixed rather than repeated for another month.
Questions about the setter
What is an AI appointment setter?
Software that calls a lead, holds the qualifying conversation and books the appointment into a real calendar during that call. It is the job a setter or an inside sales rep does before a meeting reaches your closer: reach the person, work out whether they are worth an appointment, then get the appointment made.
Does it book into my actual calendar?
Yes. It writes the appointment to the calendar you already use, during the call, with the details it collected attached to the record. There is no separate list to check and no callback needed to arrange the callback.
Does it tell people it is an AI?
Yes, and this is not optional. It identifies itself as a digital assistant rather than implying it is a person, and outbound calls carry the recording notice at the start. Disclosure is a legal requirement in this category, not a setting, and any vendor who treats it as optional is a risk you would be taking on.
What questions does it ask?
Whatever your business already asks to decide if a job is worth booking. Your onboarding team member sets that up with you: the qualifying criteria, the order, what disqualifies somebody and what to do when the answer is unclear. It then asks the same questions the same way every time, which is the part a rota of different people cannot promise.
What happens when nobody picks up?
It keeps a follow-up schedule across calls, texts and email rather than stopping after one attempt. Every attempt writes to the same record, so the later conversations know what already happened and nobody is asked the same question twice.
How is this different from a chatbot or a booking link?
A booking link waits for somebody motivated enough to use it, and a chatbot waits for somebody already on your website. An appointment setter goes the other way: it phones the person, which is what reaches the people who enquired and then got busy, and the ones who never filled in a form at all.
Does it replace my sales team?
It replaces the chasing. Your people keep the conversations that need judgement and the meetings themselves. What changes is that the meetings are already qualified and already on the calendar before anyone on your team spends a minute on them.
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